DIY Wedding Seating Chart


May 8, 2013 by erikacsc31

My sis, Jen, was married this past March. All of the wedding festivities were SUPER fun!!! She had the BEST ideas and knew exactly how she wanted everything. From her favors to her wedding colors, there was nothing she hadn’t given thought to. Oh, and did I mention she works full-time, was looking for a place to live, AND working on getting her then-fiance’s visa too?! Phew. Impressive. I know. Needless to say, the two of them managed to pull it all off 🙂

Of course, planning a wedding can be SO time consuming and overwhelming. As the day approaches, you realize EVERYTHING you have left to do. The thought alone can send you spinning! This is why it is a GREAT idea to relinquish these tasks to your bridal party. It is our job to do the hard work for you. So, my sis gave full ownership of the seating chart task to, moi.

I knew exactly what I wanted to do. Because Jen & Steven (my brother-in-law) have had at least a five-year long distance relationship-Jen living in Cali and Steven in Scotland-I really wanted to somehow incorporate this visually. I remember seeing some shadow boxes on Etsy in the past, some of which had the same concept. I had thought about gifting this to my sis and Steven. When I saw that they were easily running over $100 bucks, I thought, “I could do that myself!”

I searched Pinterest for ideas in hopes to find some free templates that I could download and use, but nothing was fitting my vision.

Here’s what I did: I used CorelDRAW for this project.  You can use Adobe Illustrator if you have it, or any other  illustrator software. The point is, you don’t have to be a pro at the software. If I can do it, you can definitely do it.

I used a basic shape for the tags and chose the details like the border, fonts, colors, etc. This is the FUN part!! Here’s where countless hours can be spent being creative.

Jen was also really into birds playing out as a theme in her wedding. Her invitations had birds so I thought I’d incorporate two birds. I went online to surf the web for pictures of birds on wedding invitations and graphics and chose a basic illustration of a bird that I thought I could create with the software. Here’s what it looks like:

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The blank tag on the right is my template. The one on the left is the table name with guests listed underneath.

Next, I copied and pasted a map of California and Scotland onto my file. Then, using the Corel tool, I zoomed into the pictures and traced them with the freehand tool.

DSC_0491 (2)

Above is what the finished product looked like on screen.

I happened to have some thick-ivory card stock which worked perfectly for printing.

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Next, I printed and cut the tags. Using some small round brass tacks I picked up at Michaels, I tacked the tags onto a sandy-white french memo board I had at home.

Here’s what it looked like on the big day.


I’ve also included a  free printable BIRD TAG template Free Tag Templates-LoveBirds and a LOVE IS GOING THE DISTANCE TAG template LoveIsGoingTheDistance-FreeTemplate_2 for your personal use.

Hope you enjoyed!

6 thoughts on “DIY Wedding Seating Chart

  1. nathalie says:

    Love your idea. I’d liketo print guest table assignment cards onto one whole sheet so as to make it more visibe. I keep playing with your template, but I could not enlarge it. Any chance you could help?

    • erikacsc31 says:

      Hi Nathalie,

      Thanks for visiting! Sorry for the late response. Just to be clear, you’d like the same template, but in an 8 x 11 size, correct? Which exact template are you interested in? Please refer to the name and give a description. I can tweak it and upload it for you.

  2. Claire says:

    I love this table plan so much, its perfect but unfortunatly it will only let me view it as a PDF so i cannot amend it with my guests names 😦

  3. Awesome site you have here but I was curious about if you knew of
    any community forums that cover the same topics
    talked about in this article? I’d really love to be
    a part of community where I can get responses from other experienced people that share the same interest.
    If you have any suggestions, please let me know.

    Many thanks!

    • erikacsc31 says:

      Hi Kent! Thank you for the comment 🙂 Unfortunately, I am not. Are you referring to DIY wedding topics? Or, wedding photography? Either way, I totally agree. It’s always good to connect with people that share your interests! Please let me know if you do find anything. 🙂

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